Datamatix Software

Events and Conferences Management Software

The Events and Conference Management software is designed to monitor office day-to-day activities while it manages and archives all generated emails, documents, transactions, reports, etc. in one centralized storage unit which the organization can take advantage of a paper-less office. One of the features of this package is to produce a prior notification and update for upcoming administrative activities. D.erP can be exclusively used as event management system. It handles all the aspects of event management duties like organizing, events marketing, sales, proposals, invitations, checklists, broadcasting, event registrations, etc. Our robust event planning tool will not only assist you in initiating contracts, monitoring registration, managing budgets and inventory but also in providing holistic elements needed in organizing successful events and exhibitions.

Conferences & Events

Manages event information and categories
Supports events with many participants, several contribution types and / or sub events
Enables to prioritize bookings that include individual or group bookings.
Customizes submission and registration forms, multiple payment options, bulk mail and data export functions
Allows multi-language support along-with other useful features.

Meetings

Allows you to assign resources, check availability of team members and automatically notify participants of new meetings
Grants instant access to the activities, to-do’s, meetings and scheduled phone calls of your team
Schedules automated event reminder emails
Groups yours and your team’s calendar items into easy to understand specific list using dashboard
Allows multi-language support along-with other useful features.

Invitations

Manages Conference and Event invitations
Automates acknowledgement, follow up mails and reports that can be accessed anytime.
Invitations tool is also fully integrated with the calendar and contacts tool for a smooth user experience.

Event Proposal/Planning

Provides comprehensive solution to effectively plan the key elements required with overall management, control and approach over every feature of the events and attendees.
Offers easy to use setting for facility scheduling, function synchronization and event supervision.
Focuses on organizing all aspects of a facility, giving you with the capability to professionally manage information and run custom reports.

Checklists

Helps to avoid last minute hiccups that come in the way of a successful conference.
Supports and provides list entry that can be checked for better planning and organizing an event.
Assures that every requirement of the conference has been met.

Registrations

Quickly manage finances for one event or all recurring events with the budget management module.
Rapidly registers attendees at the event using on-site functionality.
Automates and sends event reminders and payment reminder mails.
Auto generates invoice and creates receipt based on the generated invoice.

Follow Up

Schedules automated event reminder emails
Sends follow up emails and correspondence using follow up tool to the clients immediately.
Automates follow up emails useful for large conferences where a huge number of clients have to be dealt with.

Cost Calculations

Easily calculates all sorts of calculations required for running an event like event costs, speaker costs, venue costs, catering costs, etc.
Quickly calculates revenue and anticipates costs for small and large events
Provides snapshot of the entire calculation of the event before the execution of the event.

Why you need this module:

Event proposal, planning, checklist details
Event wise checklist details
Event speakers booking status, confirm status, invitations, files (agenda, presentations, letters, etc.)
Event proposal cost calculations
Reduces the risk of loss of sensitive data by consolidating multiple permissions and security models into a single structure
User Roles are applied to specific Users
Better Monitoring and quicker resolution of queries
Total control and data security
Reports generated can be exportable to Word, Excel, HTML, Acrobat Reader, etc.
Porting Data between other departments
Reminders and Notification Provide convenient alerts for important task

derp Conference

Manages the organizations financial system. Finance Software features a comprehensive functionality that automates all the organizational activities towards preparation and administration. It has been designed to enable/disable automatic computations at various stages. [More...]

Events and Conferences Management Software

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